The University will inform us when guests will be permitted to attend degree congregations at the Senate House in 2022; we expect to have this information in mid-September. It is unlikely to be before February 2022.
Degree Certificates and Transcripts
If you graduated during the period since March 2020 then you should now be able to access your degree certificate online and have received an email from the Student Registry telling you how to do so. You have access to an online copy of your official transcript once your degree has been awarded. Your transcript can be accessed via your CamSIS/ESS account. You can share this copy through a digital wallet with any prospective employers or other HEI etc and further information can be found via this link; https://www.cambridgestudents.cam.ac.uk/your-course/graduation-and-what-next/degree-certificates-and-transcripts/academic-transcripts.
Please note: Digitary CORE is a document repository. and documents are not automatically loaded to it. All requests for transcripts come directly from students via their CamSIS/ESS account. Please check your CamSIS account and see if you can request an updated transcript. If you have any issues contact the Student Registry directly. You must update your email address on CamSIS or you will not be able to access your account.
Congratulations on completing your degree requirements! Before the degree itself can be awarded, however, you need to go through the process of graduation. These pages will help explain that process; we have also compiled a list of frequently asked questions to help you. If you can’t find the answer to your query then please contact the Praelector’s Secretary, Victoria Zeitlyn, on 01223 331236 or email@example.com
The College Praelector is Dr Rosanna Omitowoju. She is responsible for presenting graduands at Congregations of the Regent House for the conferment of degrees; these ceremonies take place in the Senate House, and reach back many centuries. Graduands are presented individually by the Praelector to the Vice-Chancellor or his Deputy in the presence of the Proctors, who are the elected representatives of the Regent House. After the Vice-Chancellor has conferred your degree you will be presented with your degree certificate.
We very much hope that you will wish to take your degree in person. If that isn’t possible, you can proceed in absentia (in absence): your name will be included in the list of those graduating and your certificate sent on after the ceremony. You should remember that you do not have your degree until it has been conferred upon you, in person or in absentia, at a Congregation of the Regent House. If you require your degree certificate for employment or further education reasons then you may wish to consider graduating in absentia.
During the pandemic and the ensuing restrictions on guests attending the degree ceremony in person in the Senate House, those who choose to graduate in absence will have their degree conferred and their degree certificate issued by post. Although degrees cannot be conferred twice, if you choose this option you will be offered the chance to celebrate your degree at a later date in a Senate House ceremony, with guests, that is almost identical to an in-person graduation. There is no time limit as to when you can return to celebrate your degree and a list of dates for the next academic year can be found further down this page. Once guests are permitted to attend the Senate House in person then the option to graduate in absentia and then return to celebrate your degree at a later date will no longer exist; your options will return to being able to graduate in person or in absentia.
If you graduated in absentia in the period since March 2020 and would like to return to celebrate your degree we will endeavour to keep you updated with the latest arrangements. If you haven't heard from us then please contact us when you have a date in mind, or if you need any information (firstname.lastname@example.org). Please remember that we cannot contact you if you have not provided an updated email address on your CamSIS record.
The University provides a detailed description of the ceremony. You can find the link to the relevant page in the links section at the foot of this page.
In order to graduate, you must meet the eligibility criteria for the degree to which you wish to proceed. These may include residence requirements, examination results and approval from the Student Registry in the case of postgraduate qualifications. Full details of eligibility requirements for all degrees are listed in the University's Ordinances.
Please note that any student who expects to have outstanding debts at the point of graduation MUST meet with their tutor to discuss repayment before they are put forward to receive their degree. Failure to do so will result in the College being unable to put you forward for graduation.
Due to COVID-19 and the ensuing restrictions these dates are provisional. Dates and times may be changed, or degrees conferred only in absentia.
- Friday, 22 October, 10am (Confirmed date. All degrees - no guests are permitted in the Senate House)
- Saturday 27 November (in absentia only)
Dates and times may be changed, or degrees conferred only in absentia. The University will inform us when guests will be permitted to attend the ceremony in the Senate House. Until that time the ceremony will be livestreamed and we will broadcast it to your guests in College.
Undergraduates usually proceed to the B. A. degree, their first degree in most cases, as soon as they are qualified to do so. However, if a student is intending to be a candidate for the M. Eng, M. Math. or M. Sci. degree they must defer taking the B. A. until the end of their fourth year.
In the case of undergraduates, the majority will graduate at General Admission which is held at the end of June each year. This is our main undergraduate Congregation and only M. Eng, M. Math, M. Sci, B. A. and B. Th degrees are conferred on this occasion.
A ‘save the date’ email will be sent to all undergraduates in October with all details and the timetable for the two days of ceremony. The Praelector’s Secretary will send you an application form in March which will allow you to state your preferences.
N.B. you will be notified of any changes due to COVID restrictions nearer the time
This is a two-day celebration for our undergraduates which takes place at the end of June. Full details, including a timetable, are sent out to all undergraduates well in advance of the occasion. In brief, the programme follows the same lines each year: there is a dress rehearsal during Tuesday lunchtime, followed by a group photograph. You and your family and friends are invited to attend Evensong that same afternoon. The graduation dinner is held in Hall and you may obtain tickets for yourself (free of charge) and up to a maximum of two guests (for whom there will be a charge).
The next day (Wednesday), after the option to attend breakfast in College, you meet your cohort to process through the College and on to the Senate House where the degree ceremony takes place. Each graduand may request up to three tickets for guests who wish to attend the ceremony. Afterwards the Provost and Fellows give a lunch party in College for you and up to three guests; there is no charge for this celebration of your undergraduate residence at King’s; once you leave the College later in the afternoon you become a Non-Resident Member (NRM) unless you are returning for further study.
Graduates, once they have received their letter of approval from the Board of Graduate Studies, can apply to graduate at any of the smaller Congregations held throughout the year. You cannot take your degree until you have received that formal approval, although you can ask to be provisionally added to a Congregation and withdrawn if your approval does not come though before the final deadline.
The University’s degree approval and conferment page can be accessed below.
Dress regulations for the ceremony are very strict and must be adhered to exactly; the overall effect must be formal and tidy. If you are inappropriately dressed, the Proctors may refuse to allow your degree to be conferred in person, thus leading to your exclusion from the Congregation. Whilst we will send you a detailed dress code nearer the time, along with details of where to hire your gown, you may wish to consult the University guidelines as well as their useful pictorial diagrams on how to wear your gown and which gown should be worn. There is no need to purchase a gown; we will supply the details of local hire shops nearer the time.
There are links for the University Academical Dress page and the Graduate Union's Gown Guide below.
If you are graduating in person then you will be required to attend a brief rehearsal prior to the ceremony. The Praelector will guide you through the intricacies of robing and the details of the ceremony. Full details will be sent to you prior to the ceremony.
If you are receiving your degree in person, then the Praelector would be delighted if you would join her for lunch as guest of the College. You may bring up to three guests (for whom there will be a charge). Further details are available from the Praelector’s Secretary.
How to register for a Congregation
You apply by completing an application form (see link in FAQ section of this page) and emailing it to the Praelector’s Secretary. Please note the deadlines listed above. We cannot take applications after the closing date but we can withdraw your application in the case of your results not being received in time, or change your attendance to in absentia.
Six years and one term after matriculating, a Bachelor of Arts is entitled to take his or her Master of Arts degree, either in person or in absence, provided that two years have elapsed since the B. A. degree was awarded. The M. A. degree denotes a person's standing in the University, and gives admission to membership of the Senate; it does not depend upon further study, or residence, or payment of a fee.
From January 2022 those who matriculated in October 2015 and took their B. A. prior to December 2019 will be eligible. The main M. A. Congregation is held in March; the Praelector’s Secretary will contact the newly eligible graduates during the preceding December, inviting them to submit their application - although there may be a delay in proceedings. Due to the pandemic, and the suspension of in person congregations, we have not yet been able to invite back the 2020 and 2021 cohorts. Once we have further information from the University about arrangements for congregations in 2022 we will be in touch with those of you who are yet to return to take, or celebrate, your M.A. degree.
Any eligible graduate of King’s who has not yet received their M. A. may graduate in person or in absence at any of the smaller Congregations throughout the year. Please contact the Praelector’s Secretary for further details.