Offer holders' checklist
Before we can confirm your place at King's in August you will need to have satisfied the conditions specified in your particular offer letter.
Please double check that you have sent us the documents we need from the table below and that you have set in place the processes to obtain the others. This is a long list but only parts of it will be relevant to you. We suggest that you print out this table, go through it row by row, and highlight the parts which apply to you / write deadline reminders in your diary etc. Please refer to your offer letter from King's for full details of the particular conditions that apply to you.
Please don't forget to write your name, subject and UCAS number on all correspondance and include a stamped, addressed postcard if you require confirmation that we've received anything you send by post. If you don't do this, you won't receive confirmation.
Unless otherwise specified, all documents should be sent by post to the Undergraduate Admissions Office, King's College, Cambridge CB2 1ST England.
|What?||Who?||What we need||By when|
|Reply to UCAS||All students||You must record a firm acceptance / insurance / decline decision for your Cambridge offer with UCAS.||See deadline on UCAS website. 7 May or 5 June. Depends when you hear from universities.|
|Reply directly to King's||All students||A completed King's offer reply form (sent with offer letters).||Same deadline as UCAS reply. See above.|
|Documents showing all grades and scores declared in your application||All students||Copies of certificates or statements showing all results on your UCAS form / SAQ / COPA. See further info.||As soon as possible.|
|Changes to exam entries||Students with any change to information in your application about exams you have yet to take.||An email informing us of any changes to exams you stated that you would be taking this summer on your UCAS form. You must also inform UCAS.||By 30 April.|
|Exam results processed by UCAS (mostly UK exams & IB)||All students with a conditional offer and 2014 qualifications processed by UCAS.||Those results processed by UCAS are provided to us through official channels.||As we get results from UCAS, you don't have to do anything on results day. Please send copies of the certificates when you later receive them.|
|Exam results not processed by UCAS (mostly international examination results)||All students with a conditional offer and 2014 qualifications which are not processed by UCAS (see list of qualifications processed by UCAS)||A copy of your official results document and a translation if appropriate (by you is fine). If the document does not state the specific results required by your offer please ask a teacher to confirm what you achieved in the terms we asked for it.||As soon as possible and by 5 August at the latest. We will accept scanned and emailed documents as long as the scan is of good quality.|
|Missed offers: A level UMS scores on results day||A level candidates who do not get the required grades for their offer (including mathematics STEP offers) only.||A scanned copy of your statement of results for each A level (showing UMS scores) sent by email.||On 14 August as soon as you get your results. Please do not delay sending this.|
English Language conditions
|IELTS requirement||Students for whom this condition has been set in the offer letter.||Copy of IELTS certificate showing required grades.||As soon as possible and by 1 August at the latest.|
Financial conditions / Finance
|Confirmation of HOME status||UK HOME students||Copy of 'Student Finance Breakdown' document and 'University or College Payment Advice' from Student Finance England / Northern Ireland / Wales, or copy of 'Award Notice 2014-15' from the Student Awards Agency for Scotland||As soon as you receive the documents after applying. For HOME eligibility, UK home students must apply to the appropriate agency and provide requested documents. You do not have to take out a loan.|
|Confirmation of EU status||Students from EU (except UK students)||Copy of 'Financial Notification' / 'Assessment of Entitlement to student finance for Academic Year 2014/15' from Student Finance Services Non UK Team - scroll down this page for contact details.||As soon as you receive the document after applying. For EU eligibility, EU students must apply to SFS and send requested document. You don't have to take out a loan.|
|EU Financial guarantee||Students from EU (except UK students)||Completed Financial Guarantee Declaration form & supporting financial documents. This form will be emailed to you in the April before you start your course.||By 1 July, at the latest. In this case send to Maria Bossley, Financial Tutor's Secretary, King's College, Cambridge CB2 1ST, UK.|
|Financial guarantee outside the EU||Students from overseas||Completed Financial Guarantee Declaration form & supporting financial documents. This form will be emailed to you in the April before you start your course.||By 1 July, at the latest. In this case send to Maria Bossley, Financial Tutor's Secretary, King's College, Cambridge CB2 1ST, UK.|
|National Scholarship Programme||Eligible students from England and non-UK EU countries.||Information. An online application form will be available to complete here between 1 July and 31 Aug 2014.||By 16 Sept 2014. Completed application form & documents to be sent to Maria Bossley, Financial Tutor's Secretary, King's College, Cambridge CB2 1ST, UK.|
|Confirmation that you will need a visa to study in the UK||Offer-holders who will need a visa (check if you need a visa and see UK immigration info)||Email King's Admissions Office to confirm that you will need a visa (see Cambridge International Team's visa advice).||by 22 February in the year you are due to start at King's. Once we receive your email, we send more information.|
|Send in documents.||Offer-holders who will need a visa||Copies of a) passport photo page, b) passport information page, c) existing and previous UK visas if applicable.||by 1 April in the year you are due to start at King's.|
|Meet all the conditions of your offer||Offer-holders who will need a visa||All offer holders have financial conditions and must send King's the required documents. If your offer has academic conditions we wait for exam results. A CAS cannot be issued until you have met all offer conditions.||as soon as possible and see finance section above.|
|Apply for Tier 4 visa (see information and website)||Offer-holders who have met all the conditions of their offer and received a CAS from Cambridge.||The International Student Team begin to issue the CAS from June. You will need to be patient waiting - the office has a lot to process.||You will not be able to apply for your visa until 3 months before the start of your course.|
|Registration with the police within 7 days of arrival in the UK.||Students from certain countries whose visas state 'register with the police'.||Read the information and make an appointment with Cambridge police station in advance of your arrival.||As soon as you have your visa and know your arrival date.|
|Show original copies of your school-leaving certificates.||Offer-holders who need a visa||You will be asked to take original copies of your school-leaving certificates to King's Tutorial office.||In freshers' week when you are at King's.|
|Course choices||History students||Confirmation of your first year option choices.||By 1 May 2014. See reading list.|
|Course choices||Natural Sciences students||Confirmation of your first year option choices.||By 1 August 2014. See reading list.|
|Occupational Health||Medicine students||Return Health Assessment and Immunisation record to Occupational Health (Address).||By 7 March 2014.|
|Criminal Record clearance||Medicine students||Completed form and associated evidence of identity.||As soon as possible, and no later than 30 June.|
Disability disclosure, interruptions to your studies and exam problems
|Disability disclosure / advice||Students with a disability which they did not declare in their application.||We encourage you to submit this form to the Disability Resource Centre who provide confidential help and advice. We are also always happy to for you to contact King's.||As soon as possible.|
|Significant interruptions to your studies after January 2014.||Students who become ill or have their studies this year affected for another reason.||We encourage you to ask a teacher to email us to keep us informed.||As soon as possible.|
|Problems and interruptions in examinations||Students who encounter a problem in an exam (e.g. school or exam board mistakes).||We encourage you to ask a teacher to email us to keep us informed.||As soon as possible.|
Music Award applications
|Choral Award application||Any offer holder interested in singing for King's College Choir or King's Voices.||Completed Choral Award form. The form is available to download on the right of the University Choral Awards page.||by 15 February 2014 (even if your offer is for October 2015 entry).|
|Choral Award reference||Any offer holder interested in singing for King's College Choir or King's Voices.||Completed Choral Award reference form. The form is available to download on the right of the University Choral Awards page.||by 1 March 2014 (even if your offer is for October 2015 entry).|
|Interested offer-holders with Grade VIII distinction / equivalent in Piano, Violin, Viola, Cello, Flute, Oboe, Clarinet, Bassoon or French horn.||Completed Instrumental Award application form.||by 28 February 2014 (Candidates for October 2015 entry apply by 28 February 2015).|
Accommodation and other freshers' forms
|Accommodation form and further forms for joining the College.||Freshers receive the accommodation form and further information and forms for joining the College in late August / early September.||There is nothing to do for accommodation before you receive freshers' information. Rooms are allocated in September, after exam results for all conditional offer holders have been received.||by a date in early September to be confirmed in your freshers' letter.
Please see the freshers' page if you have questions in advance.
|Changes to contact details||If your mailing address, phone number or email address change.||Update details on UCAS Track and also send King's an email with the new information.||As soon as your details change.|