Offer holders' checklist
Before we can confirm your place at King's in August you will need to have satisfied the conditions specified in your particular offer letter.
Please double check that you have sent us the documents we need from the table below and that you have set in place the processes to obtain the others. This is a long list but only parts of it will be relevant to you. We suggest that you print out this table, go through it row by row, and highlight the parts which apply to you / write deadline reminders in your diary etc. Please refer to your offer letter from King's for full details of the particular conditions that apply to you.
Please don't forget to write your name, subject and UCAS number on correspondance and include a stamped, addressed postcard if you require confirmation that we've received anything you send by post. If you don't do this, you won't receive confirmation.
Unless otherwise specified, all documents should be sent by post to the Undergraduate Admissions Office, King's College, Cambridge CB2 1ST England.
| What? | Who? | What we need | By when |
|---|---|---|---|
Offer decision |
|||
| UCAS decision | All students | You must record an accept / insurance / decline decision for your Cambridge offer with UCAS. | Please refer to the relevant deadline on UCAS website. 8 May (for many) or 6 June (for a few). |
| King's offer decision | All students | A completed King's offer reply form (sent with offer letters). | By the same date as you must reply to UCAS (see webpage linked above). |
Academic conditions |
|||
| Exam certificates | All students | Copies of school-leaving certificates (the ones listed in the entrance requirements). Medicine students must also send copies of GCSE (or equivalent) certificates in Mathematics and Sciences. | As soon as possible. Copies of summer 2013 exam certificates should be sent in after you receive them. |
| Changes to exam entries | Students with a change | An email informing us of any changes to exams you stated that you would be taking this summer on your UCAS form. You must also inform UCAS. | By 30 April. |
| Exam results processed by UCAS (mostly UK exams & IB) | All students with a conditional offer and 2013 qualifications processed by UCAS. | Notification of your final results. | Results processed by UCAS are provided to us through official channels so you do not have to do anything. |
| International examination results | All students with a conditional offer and 2013 qualifications which are not processed by UCAS (see list of qualifications processed by UCAS) | A copy of your official results document and a translation if appropriate (by you is fine). If the document does not state the specific results required by your offer please ask a teacher to confirm what you achieved in the terms we asked for it. | As soon as possible and by 5 August at the latest. We will accept scanned and emailed documents as long as the scan is of good quality. |
| A level UMS scores | A level candidates who do not get the required grades for their offer (including mathematics STEP offers) only. | A scanned copy of your statement of results for each A level (showing UMS scores) sent by email. | On 15 August as soon as you get your results. Please do not delay sending this. |
English Language conditions |
|||
| IELTS requirement | Students for whom this condition has been set in the offer letter. | Copy of IELTS certificate showing required grades. | As soon as possible and by 1 August at the latest. |
Financial conditions / Finance |
|||
| Confirmation of HOME status | UK HOME students | Copy of 'Student Finance Breakdown' document and 'University or College Payment Advice' from Student Finance England / Northern Ireland / Wales, or copy of 'Award Notice 2013-14' from the Student Awards Agency for Scotland | As soon as you receive these documents. For HOME eligibility, all UK home students must apply to the appropriate agency and provide requested documents. You do not have to take out a loan. |
| Confirmation of EU status | Students from EU (except UK students) | Copy of 'Financial Notification' / 'Assessment of Entitlement to student finance for Academic Year 2013/14' from Student Finance Services European Team. The Application form is here or contact +44 (0)141 243 3570. | As soon as you receive the document. For EU eligibility, all EU students must apply to the SFSET and provide requested document. You do not have to take out a loan. |
| EU Financial guarantee | Students from EU (except UK students) | Completed Financial Guarantee Declaration form & supporting financial documents. This form will be sent to you in the April before you start your course. | By 1 July, at the latest. In this case send to Dr D J Munday, Bursarial Tutor, King's College, Cambridge CB2 1ST, UK. |
| Financial guarantee outside the EU | Students from overseas | Completed Financial Guarantee Declaration form & supporting financial documents. This form will be sent to you in the April before you start your course. | By 1 July, at the latest. In this case send to Dr D J Munday, Bursarial Tutor, King's College, Cambridge CB2 1ST, UK. |
| National Scholarship Programme | Eligible students from England and non-UK EU countries. | Full information and the online application form is now available. | Completed application form & documents to be sent to Dr D J Munday, Bursarial Tutor, King's College, Cambridge CB2 1ST, UK by 16 Sept 2013. |
Visa conditions |
|||
| Confirmation that you will need a visa to study in the UK | Offer-holders who will need a visa | Email King's Admissions Office to confirm that you will need a visa (see the further information for what happens next). | by 22 February in the year you are due to start at King's. Once we receive your email, we will send more information. |
| Send in documents. | Offer-holders who will need a visa | Ensure that King's Admissions Office has copies of a) passport photo page, b) passport information page, c) existing and previous UK visas if applicable. | by 1 April in the year you are due to start at King's. |
| Meet all the conditions of your offer | Offer-holders who will need a visa | All offer holders have financial conditions and must send King's the required documents. If your offer has academic conditions we wait for exam results. A CAS cannot be issued until you have met all your offer conditions. | as soon as possible and see finance section above. |
| Apply for Tier 4 visa | Offer-holders who have met all the conditions of their offer and received a CAS from Cambridge. | The International Student Team begin to issue the CAS from June. You will need to be patient waiting - the office has a lot to process. | You will not be able to apply for your visa until 3 months before the start of your course. |
| Registration with the police within 7 days of arrival in the UK. | Students from certain countries whose visas state 'register with the police'. | Read the information and make an appointment with Cambridge police station in advance of your arrival. | As soon as you have your visa and know your arrival date. |
| Show original copies of your school-leaving certificates. | Offer-holders who need a visa | You will be asked to take original copies of your school-leaving certificates to the Tutorial office in your first week at King's. | In freshers' week when you are at King's. |
Subject-specific deadlines |
|||
| Course choices | History students | Confirmation of your first year option choices. | By 1 May 2013. See reading list. |
| Course choices | Natural Sciences students | Confirmation of your first year option choices. | By 1 August 2013. See reading list. |
| Occupational Health | Medicine students | Return Health Assessment and Immunisation record to Occupational Health (Address). | By 1 March. |
| CRB clearance | Medicine students | Completed CRB form and associated evidence of identity. | As soon as possible, and no later than 30 June. |
Disability disclosure, interruptions to your studies and exam problems |
|||
| Disability disclosure / advice | Students with a disability which they did not declare in their application. | We encourage you to submit this form to the Disability Resource Centre who provide confidential help and advice. We are also always happy to for you to contact the King's Admissions Office. | As soon as possible. |
| Significant interruptions to your studies after January 2013. | Students who become ill or have their studies this year affected for another reason. | We encourage you to ask a teacher to email us to keep us informed. | As soon as possible. |
| Problems and interruptions in examinations | Students who encounter a problem in an examination (e.g. school or exam board mistakes). | We encourage you to ask a teacher to email us to keep us informed. | As soon as possible. |
Music Award applications |
|||
| Choral Award application | Any offer holder interested in singing for King's College Choir or King's Voices. | Completed Choral Award form. The form is available to download at the top right of the University Choral Awards page. | by 15 February 2013 (even if your offer is for October 2014 entry). |
| Choral Award application | Any offer holder interested in singing for King's College Choir or King's Voices. | Completed Choral Award reference form. The form is available to download at the top right of the University Choral Awards page. | by 1 March 2013 (even if your offer is for October 2014 entry). |
| Instrumental Award application |
Interested offer-holders with Grade VIII distinction / equivalent in Piano, Violin, Viola, Cello, Flute, Oboe, Clarinet, Bassoon or French horn. | Completed Instrumental Award application form. | by 27 February 2013 (Candidates for October 2014 entry apply in February 2014 - exact date tbc). |
Accommodation and other freshers' forms |
|||
| Accommodation form and further forms for joining the College. | Freshers receive accommodation form and further information and forms for joining the College in late August / early September. | There is nothing to do for accommodation before you receive freshers' information. Rooms are allocated in September, after exam results for all conditional offer holders have been received. | by a date in September to be confirmed in your freshers' letter. Please see the freshers' page if you have questions in advance. |
Contact details |
|||
| Changes to contact details | If your mailing address, phone number or email address change. | Update the information on UCAS Track and also send King's an email with the new information. | As soon as your details change. |
