Sending Documents by Post
There are times in the application process when you will need to send things to us by post, such as written work, your UMS form and confidentiality form. Please bear in mind that if we have asked you to send something by post then emailed attachments or faxed copies are not acceptable (we will email you and ask you to send the item by post). If you are an international student, you must post the relevant items in time for us to receive them by the deadline.
All applicants will be required to send a signed Confidentiality Form giving us permission to process your personal information as part of your application. For applicants taking modular A-Levels, you will also need to send us a UMS Form along with a copy of your results statement for any AS or A-Level exams you have taken.
All candidates who tick the disability disclosure box on the UCAS form or who receive adjustments for school exams (for any reason) are required to send us an Adjustments Form and related documentary evidence. The Adjustments Form should be completed fully even if there is repetition of details that are already on your UCAS form. Even if you do not require specific adjustments, we still need confirmation of this.
The documentary evidence is normally provided by your school or college and confirms your disability, illness or specific learning difficulties and the allowances currently given in school or college e.g. a letter confirming previous assessment, dates undertaken, Local Authority Statement etc. You should NOT send a full Educational Psychologist report at this stage unless there is particular reference to the support that you require that will help King's to make appropriate adjustments to our assessment and selection procedures.
We will provide full information and guidance after you have applied to us - please don't worry in the meantime.
Please ensure that you use correct postage when you send things to us. Within the UK, the postage price you need depends on the size and the weight of your envelope. A4 envelopes require LARGE LETTER stamps otherwise the Post Office will not deliver them.
If you are a UK applicant, you can check what postage is required on the Royal Mail website, or take your envelope to a post office, where a member of staff there will be able to help. You can find your nearest post office, and check their opening times using the Royal Mail branch finder below.
If you prefer, you can send several items together in the same envelope. For example, if you are sending us written work, you can put your Confidentiality Form and UMS Form in the same envelope.
Due to the large amount of post we receive, we cannot send individual acknowledgement emails as your envelopes arrive. Sorry - this would be incredibly time-consuming and we want to send out your invitations to interview as fast as possible so we have to prioritise our time. Thank you for being understanding about this: you are helping us to help you.
If we have not received one of your forms (for instance, your Confidentiality Form, UMS Form, or Adjustments Form) by the relevant deadline, we will normally send you an email.
For applicants who are requested to send written work, we will email you shortly after the deadline has passed to either a) confirm that we have received your work safely, or b) that we have not received your work. In the case of the latter, we will then give you an opportunity to re-send it. You will need to act quickly when you receive our email, but there will be no disadvantage to your application.
If you require confirmation that we have received something that you have sent, there are three ways to ensure that your envelope has been received:
1) You could include a stamped, self-addressed postcard.
If you include a stamped postcard addressed to yourself, we will post this back to you to confirm receipt of your envelope. Note that due to the large volume of post being received, we cannot guarantee that we will post your postcard on the same day that we receive your envelope, so please do not be concerned if it arrives a day or two later than you expect.
Remember that we will post your self-addressed postcard in the UK, so the stamp on it must be a UK stamp. If you have a Visa or Mastercard, it may be possible to purchase UK stamps from the Royal Mail website.
Important Tip - remember that we will be sending the postcard to you outside the UK so when buying stamps you must first select 'overseas' and type in your country.
2) You could arrange for special delivery
If you require immediate confirmation that your envelope has arrived or detailed tracking, please arrange for special delivery. The King's porters are happy to sign for post whenever it arrives. If a specific name is needed as well as the address, you may use C Schade, The Undergraduate Admissions Office, King's College, Cambridge, CB2 1ST, United Kingdom.
3) Local candidates could hand-deliver their work
Candidates who live locally are welcome to hand-deliver essays and other documents at King's Porters' Lodge if they wish. You must not bring your essays to the Admissions Office. Hand-delivered mail should still be addressed to The Undergraduate Admissions Office, King's College, Cambridge CB2 1ST.