Transcripts

post-it notes

The SAQ and COPA (non-EU students only) are Cambridge application forms. See how to send your transcript to Cambridge.

The information on this page should be read in combination with the details of how to apply and when to apply.

If you have taken exams outside the UK, you are asked to provide a transcript as part of your application to Cambridge. The information below is designed to provide further information and answer your questions about sending your transcript when the time comes.

  1. What is a transcript?
  2. Who needs to send a transcript?
  3. How do I send my transcript to Cambridge?
  4. May I send an original document by email, post or fax?
  5. Does the transcript have to be in English?
  6. How will I know when my transcript has been received?
  7. What happens if I receive some of my results after the application deadline?
  8. Will you take my results into account if I receive them in November?
  9. What if I'm sitting US College Board Exams such as SAT II subject tests or AP exams?
  10. I am currently at university. What should my transcript include?
  11. If I'm giving information on my transcript, do I also need to include it on my application forms?
  12. Is there anything else I need to send?

1. What is a transcript?

Exam hall

Credit: Pete

A transcript is a list of the examinations you have taken, the month and year of each exam, and the grades or scores that you achieved. Your transcript should include the results of all the examinations you have taken from the age of 15/16 to the present day. This includes examinations set by your school as well as any official / national examinations. We would like to know your result in each subject as well as any overall grades, scores or percentages.

There are some exceptions to the exams that you need to include. If you have taken any of the following qualifications you may miss these out, though you should include any other exams that you have taken since the age of 15/16.

  • GCSE or IGCSE exams
  • Modular A levels
    In Modular A levels you sit module exams during the course rather than having all of your exams at the end of the two years
  • CIE A Levels where you are provided with Percentage Uniform Marks.
    Percentage Uniform Marks are not provided in all countries so do check this.

You may already have a certificate like this. Otherwise, please ask your school or college to produce a document for you. As you will upload it online, you will need an electronic version (a pdf. document, and it must not exceed 3MB in size ). Please ensure that you keep a copy of your transcript safely as well as attaching and sending it when requested (details about how submission works are provided further on).

2. Who needs to send a transcript?

Please see the information at the top of this page, which explains which students need to submit a transcript.

A confirmation for A level students: You do need to provide a transcript if you have taken:

  • Non-modular A levels
  • CIE A levels where no Percentage Uniform Marks are provided

If we send you a reminder about submitting a transcript and you are not required to send one, please just reply to confirm that you do not need to send one. Many thanks!

3. How do I send my transcript to Cambridge?

We will ask you to attach your transcript to an online application form as a single pdf file not exceeding 3MB. Please first of all read the PDF Creation Guide (see the link on the right of the page). It is important to plan in advance and prepare your pdf file so that you have it ready on your computer when you need it.

If you are at school outside the European Union

If you are at school outside the European Union, you must send your transcript via the COPA form (COPA= Cambridge Online Preliminary Application). The COPA is a form that you send in addition to your UCAS form. In question A5.1 on the COPA, there is an Attach transcript button. You must submit your COPA and transcript by the relevant deadline (20 September (18:00 UK time) for students applying for interviews in China, Malaysia or Singapore, 19 October (18:00 UK time) for students applying for interviews in all other locations).

If you are at school inside the European Union

If you are at school in a country inside the European Union, you must send your transcript via the SAQ form (SAQ=Supplementary Application Questionnaire). You will first of all need to submit your UCAS form. You will receive an email with log-in details for the SAQ within 36 hours of completing your UCAS form. In question 7.7 on the SAQ, there is an Attach transcript button. Your SAQ and transcript must be submitted by 18:00 (UK time) on 22 October.

If you have any questions about submitting your transcript, please contact the transcript helpline directly ( ) rather than King's - we are not involved in the technicalities of submission and will not be able to help.

Please keep any original hard copies and an electronic copy of your transcript safely. If we have any problem receiving your transcript and ask you to send it again, you must still have it.

4. May I send an original document by post, email or fax?

No. You will need to submit your transcript online as a single pdf not exceeding 3MB.

We cannot accept emailed, posted or faxed transcripts and we do not want to receive duplicates of documents that you have submitted online. We do not need original documents during the application process.

5. Does the transcript have to be in English?

dictionary

Credit: greeblie

Yes. Ideally, the original document should be written in English.

If you have a certificate written in another language, please provide both the original document and a translation. The translation can be done by you or by an official translator.

6. How will I know when my transcript has been received?

Please follow instructions in the COPA (students from outside the EU) or SAQ (EU students) carefully when submitting your transcript. It will be clear when you have successfully attached your pdf file. If you have concerns about the submission of your transcript, please contact the helpdesk email address ( ).

Please do not email King's to ask if we have received your transcript - we will automatically email any candidate whose transcript we have not received shortly after the relevant deadline.

7. What happens if I will receive some of my results after the application deadline?

Many candidates apply to us before they have all their results and this is no problem. We will work with predicted grades from your teachers (given in the reference on your UCAS application form) for exams that you have not yet taken. In these cases we normally make conditional offers in January 2018 and you must then achieve the grades by 31 August 2018.

It does not matter whether you get your final grades in December 2017, February 2018 or July 2018 as long as you have them by 31 August 2018.

8. Will you take my results into account if I receive them in November?

It depends when we receive the results. If the documents are in your file at the time that we are assessing you then yes, we will take them into account. If not then no, we will work with your predicted grades. If you receive exam results after applying to us, please send us the information by email as follows:

  • Please attach your certificate or results statement to an email. We would also be happy to accept a scan of a signed letter from a teacher at your school (this should be on school letter-headed paper).
  • We are happy to accept a clear screenshot as a temporary measure if you only have access to your results online, however please provide your certificate or results statement or a letter from your teacher as soon you can afterwards.
  • Please start your email with your full name, the subject that you are applying for (including 'Biological' or 'Physical' if you are applying for Natural Sciences) and UCAS number to ensure that we can add your results to your application as soon as possible.
  • The email address is (King's Admissions Office)

9. What if I am sitting US College Board exams such as SAT II subject tests or AP exams?

Please do not ask the College Board to send results to us directly (these go to the central Cambridge Admissions Office and risk being delayed or lost). If we make you an offer, we will ask you to send copies of your certificates later. For the application, we just need the information entered on the forms and transcript. If you receive further results after the application deadline, please see the information above.

10. I am currently at University. What should my transcript include?

Your transcript pdf file should include the results of all the examinations you have taken since the age of 15/16.  We realise that you may need to contact two different institutions to get the documents. This is no problem - please put them all in the pdf file that you send.

11. If I'm giving information on my transcript, do I also need to fill it in on my application forms?

Yes. It is very important to provide full information about the exams you have taken and the grades or scores you have achieved on every application form, even if this involves some repetition. Your transcript is in addition to your application forms but it does not replace them.

12. Is there anything else that I need to send?

Overseas students who are applying for interviews in China, Malaysia or Singapore (and so must submit their application by the 20 September deadline) must ask their referee to submit an additional copy of the UCAS reference as well as including it on the UCAS form. Cambridge will email your referee directly with details after you have applied. If your application deadline is 15  October, your referee does not have to submit an additional copy of the reference even if you are applying for an overseas interview.

Further details of what you need to send are on the How to apply page:

  • Students who declared a disability on their UCAS from must send an adjustments form to arrive by 22 October 2017. Details.
  • All students must send a data protection form by post to arrive by 3 November 2017. Details will be on the Applicant Information page after you have applied.
  • Depending on your subject, you may need to send written work by post to arrive by 8 November 2017. Details.

Full information will be available in the Applicant Information section after you have applied.

It is not necessary to send us further certificates. We do not need certificates relating to extra-curricular activities etc.

Further Information

International students | Undergraduate study | Study at King's