Borrowing a book
Most books in the Main Library and in the Rowe Music Library, and some now in the Store, can be borrowed. However, during the months of July and August, books located in the Summer School book shelves and marked for Summer School courses are not borrowable except by students registered for those courses. Any reader may borrow up to twenty books from the Library. If you wish to borrow more than this for a special reason, please ask a member of the Library staff first, and permission will usually be given. Reference books may not be borrowed without signed permission from a member of the Library staff.
Books are divided into five borrowing categories:
- Ordinary loan during term or vacation
- Overnight loan only
- Three day loan only
- One week loan only
- Two week loan only
1. Ordinary loan
Books from the Main Library and from the Rowe Music Library may be borrowed at any time and kept until the next book-return date unless they are requested by another reader. It is also possible to borrow for vacations.
There are four fixed book-return dates every year: at the beginning of Michaelmas Term for books borrowed over the summer vacation, and two days before the end of each Full Term. In 2012/13 the dates are:
- 03/10/2012 for Summer Vacation loans
- 28/11/2012 for Michaelmas Term loans
- 13/03/2013 for Lent Term loans
- 12/06/2013 for Easter Term loans
If a book is recalled from you please return it immediately. There is a fine of 25p per day for all recalled books not returned within 3 days of the notice sent to you. Any books not recalled for another user can be renewed from the Friday morning preceding each book return date.
2. Overnight loan
These are marked with bright orange stickers or 'OVERNIGHT LOAN' and indicated in the catalogues. They can be borrowed until midnight of the following day. They can also be borrowed over weekends. Books returned late will be fined at the rate of 25p per day. Short loan books borrowed during vacations will be due at the beginning of the following term.
3. Three day loan
These are marked '3 DAY LOANS'. Late returns will be fined at 25p per day. Weekends are not counted in the loan period. Short loan books borrowed during vacations will be due at the beginning of the following term.
4. One week loan
These are marked '1 WEEK LOAN'. Late returns will be fined at 25p per day. Weekends are not counted in the loan period. Books in this category include those reserved for use by Summer School Students. Short loan books borrowed during vacations will be due at the beginning of the following term.
5. Two week loan
These have classmarks beginning with 'Climate' and are part of our Global Warming Collection of books. Short loan books borrowed during vacations will be due at the beginning of the following term.
A maximum of 15 borrowable books can be left on the tables in a neat heap for 5 days. Fill in and date a "Please leave" slip and position it like a bookmark inside the first book, with one end outside the book, for inspection. Books left without slips, or with undated slips, may be removed. Please do not leave personal possessions unattended in the library.
Automated borrowing, returning and renewal
The automated circulation system is installed in the Loans Station at the issue desk. You will need your University card to take books out. If the screen is black, move the mouse to bring the computer out of screen saver mode.
Start the borrowing procedure by pressing the 'CHARGE' key (F5) on the keyboard. Aim the red laser light at the barcode on the back of your University card, and make sure that your name comes up on the screen. Scan the barcode inside the cover of the book you wish to borrow.
The screen will show the title of the book and the due date. Please make a note of this.
Press the 'CHARGE' key (F5) again to clear your name from the screen.
To renew a book, press the 'RENEW' (F7) key on the keyboard, and then scan the barcode of the book. The book will be renewed for the original borrower. If the book has been reserved for someone else, a message 'Item has holds' will flash up on the screen, and you will not be able to renew it. Please discharge and give it to the Library staff. Online renewal facilities are available via iLink: the web catalogue . From the catalogue homepage, click on "My account" in the top toolbar, then "Renew My Materials". Fill in your user ID from underneath the barcode on the back of your University card, and (unless you have chosen to create a pin for yourself) leave the other fields blank. You can then view a list of the books you have on loan and select those you wish to renew. Please note that any books or scores borrowed on slips will need to be renewed manually at the library issue desk.
To return a book, press the 'DISCHARGE' key (F6) on the keyboard, and focus the laser beam on the barcode in the book. Proceed to the next book. Books can then be left on the shelf next to the computer. If the book has been recalled, please hand it to a staff member.
You can find out which book you have out from the library. At the loans terminal, press the key for FIND (F3) on the keyboard. Click 'My account', then "Review my account" and scan the barcode on your University card. You can then see your checkouts, your holds and any unviewed replies to your requests from the library. Replies are automatically generated by the system in response to your requests and will remain until you read these responses from the computer. You can also find out what you have on loan by going to "My account" in the web catalogue
Manual Borrowing System
For books in sections not yet ported to the computer (e.g. music scores), fill in a borrowing slip. The slips are colour-coded:
- Green: Rowe Music Library
- Blue: Overnight loan and three day loan for Main Library or Rowe
- White: Main Library
Please write clearly, especially your name.
Books borrowed by YOU are YOUR responsibility even if you have now passed them to another user. The borrower will be charged the cost of replacement for any book which has been lost, seriously defaced or annotated in any way.
All books must be renewed or returned by two days before the end of each Full Term and at the beginning of Michaelmas Term. Ample warning is usually given, and notices posted all over College.
- Failure to return or renew books at book return periods:
1st day 10p per book 2nd day 20p per book 3rd day 30p per book 4th day 40p per book 1st week 50p per book 2nd week £1.00 per book 3rd week £1.50 per book 4th week £2.00 per book
- Late return of overnight, three day and one week loan books:
Rate: each day late 25p per book
- Late return of books recalled for another reader. After notice has been sent from the Library, you have 3 days grace to return the book - from the date the notice was sent, not when it was received. After that:
Rate: each day late 25p per book